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1. The host insitution researches for lecturer (s) in the volunteer database based on the host insitutions needs and the kind of expertise and periods of availability indicated in the VLP database. The database can be found here. (Only accessible after the approval of the CDC Administrator.) If the host institution is already in contact with an international lecturer who is not yet registered in the VLP database, the lecturer should register to the database and send an email to CDC Grants cdc.grants@mathunion.org about the registration. Only approved lecturers can participate in the VLP. 
2. The host insitution contacts the lecturer(s) concerning their interest and availability. 
3. The host insitution can also contact the IMU Secretariat for the email address of the lecturer(s) if the addresses are not available on the lecturers university website or exceptionally, the host institution can ask the IMU Secretariat to contact the lecturer on its behalf. 
4. The lecturer and host institution agree on the tentative dates and course content, local living arrangements and expected total local costs (accommodation and basic living costs).
5. The host institution sends an official letter of invitation to the volunteer. The invitation letter has to be signed by the head of the mathematics department of the host university.
6. The volunteer signs the Travel Reimbursement and Insurance Information Form and sends it to the host institution.

The host institution has to apply for the VLP grant via the online application form: VLP Host Institution Request and to upload the following documents (in pdf format) and information:

• Expected Budget Form stating the approx. total costs of the volunteer: flight (economy class), accommodation, basic living fees, visa and health insurance cost
• Official letter of invitation described in point 5 above.
• Travel Reimbursement and Insurance Information Form described in point 6 above.

All documents and information should be uploaded before or on the day of the deadline.

VVLP applicants can use the same form but they don’t need to include the travel liability declaration of the volunteer.

The CDC sub-committee for the Volunteer Lecturer Program will evaluate the complete applications received by each deadline.

1. The volunteers should obtain permission to travel from his/ her home institution. 
2. The lecturer's visit is scheduled and the flight is booked (either by the lecturer or by the IMU Secretariat).
3. At least two weeks before the schedule volunteer lecturer course the host institution informs the lecturer about the assistant (local mathematics professor) who prepares the students beforehand, assists the volunteer lecturer when necessary during the course, and takes care of any necessary follow-up and puts both into contact.
4. After the volunteer lecture period the VLP lecturer and the host institution submit a report about his/her experience and evaluation including a request for reimbursement ( including a copy of the receipts of all costs e.g. flight cost, vaccination, visa cost, accommodation, health insurance). They should also send a few pictures from the visit for the CDC website. The cost for living cost and local public transport is covered with the daily allowance and receipts are not necessary.